Job Description

Job Title

Partnership Finance Officer

Job Holder

Vacant

Location/Department:

Based in Amman, but with frequent visits to partner sites  

Hierarchical (Line) Manager’s

Partnership Manager

Functional Manager’s

Finance Manager

Job Description

Overall Purpose

The Partnership Finance Officer position exists to support programmes – partnership department and its partners across all sectors. This role is crucial for ensuring effective financial management and review of partner finance reports and documentation as well as providing support to partners finance staff. The Partnership Finance Officer will support in preparing of Medair internal reports, payment requests, and monitoring of partner financial systems. In addition, the role will conduct partner assessments, develop and deliver capacity strengthening plans.

Project/Department Overview

The partnership department within Medair Jordan Office manages partnerships across all sectors in the organization, including Social Protection, PSS, and Health. The department leads the identification of new partners, conducts assessments, and handles the contracting processes. Additionally, it liaises with other programmes and support departments to ensure effective implementation and financial management of partners’ sub-grants.

General Information

Percentage for the role

100%

Duration of commitment

4 months

Starting date

Working conditions

• Jordanian nationality only
• Based in Amman, Jordan

Essential Responsibilities

TASK/Responsibility, % of time required

Financial Management (40%)

• Support effective review to partners’ financial reports and supporting documents to ensure compliance with the partnership agreement, donor regulations and Medair policy, providing feedback to partners as necessary and flagging any compliance and financial management issues to Medair management.
• Ensure high collaboration with Medair program staff by having a system of mutual sharing and review of partners reports and updates.
• Liaise with partner organizations to ensure completeness, correctness and accuracy of financial reports according to the partnership agreement, partner narrative reports, Medair policies and donors’ regulations.
• Review and prepare PDFs for partner organizations’ payments, ensure a tracking system and matching of advance payments and expenses reported.
• Provide support to the management by tracking all partner budgets and financial reporting deliverables, inform Partnerships Manager, Finance Manager, Programmes Coordinator, and the Program focal points of any potential issues with spending and financial reporting.
• Maintain the bookkeeping and files related to all the partners’ sub-grants hardcopies and softcopies, filing all financial records and makes it available for management, internal /external audit and review.
• Work with Finance team to collaborate internal and external audit to ensure proper compliance with all regulations and to ensure that all partnerships files in hard and soft copy are always 100% audit ready.
• Ensure regular update of the financial section in partners tracker.

TASK/Responsibility, % of time required

Programme Support and Capacity Strengthening (30%)
 

• Provide support in the preparation and conduct of financial training for partner organizations.
• Liaise with partner organizations on a regular basis to provide program support in areas of finance.
• Liaise with Medair programs to ensure the consistency between partners’ narrative reports and financial reports.           

TASK/Responsibility, % of time required

Assessment and Contracting (30%)

• Assist in Conducting and documenting assessments of potential partner organizations.
• Lead/Participate in financial monitoring visits to partner organizations’ offices.  
• Liaise with the Finance Manager for inputs needed for the partnership agreements.

TASK/Responsibility, % of time required

• Any other duties as assigned by the Partnership Manager

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Delegated Responsibilities

Hierarchical reports to Job Holder

N/A

Functional reports to Job Holder

N/A

Does the position require to lead other line-managers

No

Budget responsibility

No

Cross training matrix

No

Communication

Internal

Partnership Manager, Finance Manager, Medair Programme teams, Medair support teams.

External

Partners, local organizations and CBOs.

Required geographical scope of knowledge

List of foreign regions/countries

N/A

Required Educational Background / Experience/ Technical and Personal Know-Hows

Level of education required

• A university degree required in one of the following fields: accounting, finance, or related relevant field.

Additional certification and/or field of specialisation

N/A

Working experience required

• 2-3 years of experience in international organizations and humanitarian settings, specifically in finance, partnerships, sub-grants management, capacity building, audits. Skills and experience in managing and coordinating with multiple partners concurrently is highly regarded.

Language skills

• Fluency in English and Arabic is required

Information system skills

• Strong level of computer literacy

Technical skills

• Accounting, data and financial management practices and procedures
• Knowledge of project cycle management
• Grants management, report writing, Sphere and CHS standards, other international humanitarian guidelines

Behavioural skills

• Excellent in interpersonal and problem-solving skills, communication skills
• Confidence speaking to groups of various sizes, primarily in training situations; whether in person or online
• Demonstrate to pay attention to details
• Ability to prioritize among multiple tasks and make decisions
• Flexibility in frequent traveling to other governorates in Jordan

HR admin purposes only

MAG/RRF request number

XXX

Approval date

XXX