Job Title: Bookkeeper 

Duration: Long-Term  

Reporting to: Accounting Manager, or his/her designee. 

BACKGROUND   

The Jordan Economic Reform Activity Task Order 1 is a 5-year program funded by the USG. ERA works with the government of Jordan, in coordination with the private sector and stakeholders, to prioritize and implement economic reforms to enable economic growth.

POSITION DESCRIPTION    

Chemonics seeks a Bookkeeper for the Jordan ERA project. The Bookkeeper is responsible for assisting the Accounting Manager in planning, managing and implementing all aspects of the project accounting system and for maintaining an accounting database. In addition, s/he will also be responsible for collecting and recording all information that will facilitate information exchange and dissemination to the Chemonics’ home office.  

DETAILED RESPONSIBILITIES    

• Create, maintain and effectively manage the Jordan ERA TO1 finance systems, including trackers, procedures and forms. 
• Ensure ERA TO1 financial procedures are in compliance with the most recent USG financial regulations and procedures 
• Handle all project invoices and work closely with the procurement and operations teams to process invoices and backup documentation.  
• Enter and process payments into the project banking system. 
• Maintain and scan proper financial files, physically and electronically. 
• Work closely with the Operations, Procurement and HR staff to ensure that internal policies are followed as it relates to procurement processes.  
• Maintain a proper accounting department, checking the project’s internal control system to ensure that the policies and procedures are being adhered to, including:  

• Prepare checks, receipts, and journals.  
• Review all accounting records for accuracy and legitimacy  
• Enter data of all approved vouchers into Chemonics Field Office accounting system 

• Support in the review of cash balances daily, and prepare wire transfer requests  
• Prepare and administer payroll for local staff on monthly basis. 
• Support in preparing the semiannual Income Sales Tax Department report (ISTD) report. 
• Maintain ABACUS and prepare monthly project locals according to project guidelines.  
• Support the petty cash management and tracking, including verification and review of petty cash payments for accuracy, legitimacy, and reconciliation of remaining cash with the Finance and Operations Director whenever replenishment is required.  
• Process payment for local consultants, vendors, and grantees, in accordance with USG/Chemonics accounting procedures and contract policies 
• Track sub ledger balances, including receivable accounts for individual staff ensuring that outstanding travel advances are settled before issuing new advances.   
• Maintain communication and coordination with home office accounting unit as needed. 
• Assist Accounting Manager in ensuring all Jordan-specific accounting and tax requirements are met.  
• Ensure collaboration and coordination, sharing of information, needs, and progress across all functions and components of ERA to implement as one team including but limited to MEL, Communications, and all component team leads. 
• Operate with integrity and assurance of confidentiality, commitment to excellence, compliance with all USG rules and regulations, contractual requirements, and Chemonics policies, systems, and values
• Collaborate in the review and management of continual efficiency improvement recommendations of ERA operations, implementation, analysis, communications, and management teams 
• Contribute to and/or lead as assigned pitch decks, brief reports, and analysis for stakeholders,  
• Contribute to and/or lead as assigned periodic planning documents, progress, and impact reports for USG and other partners 
• Manage, utilize, monitor AirTable as project management system  
• Other duties as assigned  

MINIMUM QUALIFICATIONS    

• Bachelor’s degree required; advanced degree preferred.   
• Minimum of two (2) years of accounting/financial management experience  
• Strong interpersonal skills and ability to work with culturally diverse staff.  
• Knowledge of USG guidelines is preferred
• Well understanding of Jordanian accounting rules and requirements,  
• Knowledge of Jordan operating environment strongly preferred, including registration, taxes, and labor law.  
• Fluency in Arabic and English is required. 

LOCATION OF ASSIGNMENT    

The Bookkeeper will be based at the project’s office in Amman, Jordan.